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HR Coordinator

The Human Resources Coordinator, Viera, is a “hands-on” HR professional who provides assistance with, and facilitates, the human resource process for the business unit (s) and in support of the Central Florida Regional Human Resources Manager. This role provides administrative support to various human resources functions as needed including record keeping, file maintenance and Applicant Tracking System (ATS) entry. This role is part of a team working on different functions such as recruiting, training, and employee relations etc.  This is a unique opportunity to be involved in all facets of the employee life cycle from pre-employment through post-employment and contributes significantly to the attainment of specific goals and results of the HR department and the organization in a fast-paced, diverse environment. 


Position Requirements:

  • Bachelor Degree and 3+ years’ relevant HR experience or 5+ years’ relevant experience required in the absence of a degree.
  • Must have a general understanding of employment laws relating to the position’s responsibilities.
  • Must possess a current PHR or SHRM-CP designation or be in the process of attaining the designation within the next 12 months.
  • Experience with construction industry is beneficial.
  • Must have strong computer and phone skills and intermediate-to-advanced knowledge of Microsoft Office applications including Excel, Word, Visio, Outlook, PowerPoint and Publisher.
  • Experience with HR/payroll management software is desired.  UltiPro experience preferred. 
  • Must have keen attention to detail and strong written and verbal communication skills.
  • Must be able to maintain confidentiality and use discretion when handling highly sensitive information.
  • Must have the ability to manage multiple priorities and adjust to shifting priorities as required.
  • This is a full-time, hourly paid position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. with some overtime to be expected. Limited travel is expected for this position.

Primary responsibilities of the position include:

  • Entering and maintaining candidate information in the applicant tracking system and other related databases on a timely and accurate basis.
  • Preparing, maintaining and distributing all materials required to post, interview, offer and close positions.
  • Scheduling and coordinating interviews with internal and external candidates for central Florida-based positions and keeping CF RHRM informed.
  • Identifying viable candidates, conducting phone screens as needed, and providing summary information and recommendations for face to face interviews.
  • Supporting recruitment initiatives and coordinating the applicant background screening/drug testing process for new hires.
  • Facilitating new hire on-boarding process including orientation for new employees.
  • Tracking new hire paperwork to ensure completion while checking for accuracy and compliance with company policies and coordinating the same with corporate HR.
  • Creating and maintaining confidential applicant and employee records.
  • Drafting new hire and promotional announcements at the location level.
  • Assisting with the preparation of the performance review process and related recordkeeping and tracking at the location level.
  • Providing support for employee relations activities and events.
  • Assisting internal and external customers by answering questions and/or directing to appropriate HR staff.
  • Maintenance of exit process including creating and distributing exit interview folders in support of the CF RHRM, coordinate termination notifications and paperwork, obtaining relevant information from various stakeholders (i.e. confirming unused vacation, company property inventory, etc.) and ensuring exit interviews are completed and submitted to the Director, HR Development for review.
  • Conducting routine audits of various HR processes, as assigned (i.e. I-9’s, location processes, procedures, safety, etc.)
  • Providing back-up to the other HR administrative staff and cross training in relative areas.
  • Additional duties include scheduling and coordinating various department meetings, HR events, lunches, preparing correspondence, filing, photocopying, faxing documents, expense reporting, invoice processing, switchboard coverage and ordering flowers.
  • Other projects and duties as assigned by HR leadership.

If you possess these qualifications and are ready to take the next step in your career with an organization that takes pride in its employees and the work that we do in the community, please apply in confidence by sending a cover letter and resume including salary requirements. We offer opportunities for career growth and a competitive compensation and benefits package. EOE.

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